Plan your drivers and their daily routes, capture expenses and manage driver billing, complete detailed collection and delivery inspections through the app and invoice customers with real-time Xero sync. All from one browser-based platform that keeps your team moving, wherever they are.
DriveTrack keeps every stage of your operation visible — from driver planning and vehicle movements through inspections, proof, billing, invoicing and reporting — without forcing your team to jump between disconnected tools.
See every vehicle movement alongside every driver, filtered by activity and status, with a large interactive map that makes route planning simple. No more juggling spreadsheets, separate maps and disconnected job lists just to work out who should go where.
See where every driver has been, not just where they were meant to go. Live location pings and a complete breadcrumb trail give operations teams the visibility they need to verify journeys, resolve questions and manage their drive force with confidence.
Give every driver a central profile for their contact details, address, licence information, status and location history. Drivers can keep their own details up to date, while flexible per-driver billing lets you control exactly how each person is paid. Export the complete driver database whenever you need it, including for insurance and compliance purposes.
DriveTrack checks the live DVLA record as soon as a registration is entered, bringing MOT, tax, make, model and fuel details straight into the job. Your team can confirm the vehicle is roadworthy before assigning a driver, helping prevent avoidable aborts, wasted journeys and unnecessary administration.
Set individual charging rules for every customer, from fixed prices and mileage bands to payment terms and job-specific rates. Keep pricing consistent, reduce manual calculation and make sure every movement is billed according to the agreement in place.
Simple for drivers, detailed enough for complete proof of collection and delivery. Capture vehicle images, mileage, fuel level, damage evidence, item checks, timestamped signatures and GPS coordinates, all stored against the job record. For more detailed inspections, customisable panel-by-panel checks guide inspectors against each customer’s required standard.
Completed movements flow straight into the finance queue, where your team can confirm fuel costs against receipt images, extract them with AI, and add any additional charges. Mark jobs ready, invoice them individually or in batches, and sync everything directly with Xero.
Choose how each customer is invoiced. Sync completed work to Xero automatically, or review and send invoices manually by customer and date when billing requirements differ.
Report on completed work at high level. Track job volumes, revenue, driver costs, expenses and line-level performance across any selected period, with every figure traceable back to the underlying movement.
Give drivers everything they need to complete the job from their phone. Assigned work, route details, vehicle inspections, damage evidence, expenses and customer sign-off all sit in one simple iOS and Android app, keeping work moving without calls, paperwork or chasing updates.
Connect DriveTrack to the tools and agents your business already uses. Create jobs through the API from emails, parsers, internal systems or AI workflows, then review them as drafts before anything reaches a driver. Automate the repetitive work without giving up operational control.
{
"dryRun": false,
"source": {
"system": "inbox-job-parser",
"batchId": "morning-import"
},
"jobs": [
{
"externalId": "gmail-thread-123:job-1",
"customerId": "customer_abc123",
"jobType": "standard",
"vehicle": {
"registration": "AB12 CDE",
"make": "Ford",
"model": "Focus"
},
"collection": {
"postcode": "SW1A 1AA",
"date": "2026-06-12",
"slot": "AM"
},
"delivery": {
"postcode": "M1 1AE",
"date": "2026-06-13",
"slot": "PM"
}
}
]
}Tell us how your team plans drivers, manages vehicle movements, captures inspections and handles billing. We’ll show you how DriveTrack can fit around your existing operation, where it can replace manual processes, and which workflows will make the biggest difference from day one.
Service coverage
United Kingdom